GKN Legal & HR Executive Assistant in Dallas, Texas
Legal & HR Executive Assistant
GKN Employees Only
Country: United States
Work Location: Dallas
Advertising End Date: Not Specified
Job Type: Regular
About The Opportunity
This role performs a variety of administrative, support, and corporate governance duties to assist the Legal team and corporate Human Resources team in all daily functions at GKN Aerospace North America headquarters in Irving, Texas.
CORPORATE GOVERNANCE / CORPORATE SECRETARIAL
Maintain corporate secretarial records for US subsidiaries and certain non-US subsidiaries and interface with division Secretarial function.
Prepare corporate secretarial documents, circulate and track required approvals, prepare Department of Defense registration filings and other legal filings as appropriate.
Interface with CSC on corporate secretarial filings.
Function as a notary
Demonstrate superior grammatical and proofreading skills
HUMAN RESOURCES ADMINISTRATION
Assist with recruiting, hiring, onboarding, and ongoing HR administrative tasks involving employees in the Irving, Texas office, including:
Assist with arranging work space and IT equipment setup for new hires/transfers;
Coordinate onboarding details with new hires, as well as offboarding details for separating employees;
Draft offer letters, office policies, hiring announcements, and other employment-related documents based on existing templates and information provided by HR;
Make entries into HRIS system as needed;
Arrange HR-related meetings and events;
Keep personnel files up to date and compliant with relevant requirements; arrange for destruction or storage of archived files.
INDIVIDUAL MANAGER SUPPORT
Develop appropriate support processes, manage executive calendars and appointments, and screen and direct calls
Provide general administrative support
Maintain electronic files on network and in Sharepoint, and paper files
Coordinate and complete travel preparation and accommodations; compile itineraries for trips and meetings
Collect all pertinent data for expense reports and submit to finance department in a timely manner
Handle routine correspondence and inquiry during management absences
Act as an on-site liaison and coordinator for executive management
Ability to interact effectively with employees, management, and the executives of our customer base
Ability to handle duties with the highest degree of confidentiality and professionalism
GENERAL OFFICE SUPPORT
Share receptionist / mail sorting / general duties with other administrative assistants for entire office
Coordinate small to large-scale onsite and offsite events and meetings
Interface with upper level contacts from internal and external customers
Coordination of payment of vendor invoices and expense reimbursements for department employees
Support accounts payable activities in filing and tracking where appropriate
Handle incoming departmental mail, sort, and respond to inquiries as appropriate
Supervise and administer off-site file program
Order supplies, equipment, and services following company guidelines and department requirements
Formal qualifications required:
Associates Degree required, Bachelor’s degree preferred
Minimum of 5 years experience in Executive Assistant role in a corporate office setting required
Minimum of 1 year of experience in preparing corporate secretarial documents
Minimum of 5 years of experience in office procedures and general math applications
Proficient in all Microsoft Office applications, including Outlook, Word, Powerpoint, and Excel, as demonstrated by at least 5 years’ experience
Ability to be bonded as notary
General Skills and Other Competencies
Professional conduct in person, over the telephone, and in work
High level of organizational, interpersonal, written and verbal communication skills
Demonstrated ability to be proactive and take initiative, including performance of duties exercising independent judgement
Ability to work effectively with senior management in a fast-paced environment
Ability to maintain high degree of confidentiality
Strong problem-solving and project management skills
Ability to work on multiple projects simultaneously; flexible in finding ways to get work done efficiently
Excellent written and oral communication skills in the English language
Excellent organizational and planning skills
Ability to manage and function in a multiple reporting relationship structure
Strong work ethic
GKN is a global engineering business. We design, manufacture and service systems and components for most of the world’s leading aircraft, vehicle and machinery manufacturers. We are continuously evolving, pioneering new technologies and reinventing existing ones, stretching ourselves to better in everything we do. GKN operates three divisions: GKN Aerospace, GKN Driveline and GKN Powder Metallurgy employing 56,000 people in more than 30 countries.
GKN Aerospace is the world’s leading multi-technology tier 1 aerospace supplier. With 55 manufacturing locations in 14 countries, we serve over 90% of the world’s aircraft and engine manufacturers. We design and manufacture innovative smart aerospace systems and components. Our technologies are used in aircraft ranging from the most used single aisle aircraft and the largest passenger planes in the world to business jets and the world’s advanced 5th generation fighter aircraft.
Diversity and Inclusion
As a global engineering company, innovation is what differentiates us from our competitors and is central to our success.
A balance of cultures, ethnicities and genders help bring new ideas and creativity to GKN. We need people of different backgrounds, with different skills and perspectives to spark originality, imagination and creativeness in our teams around the world.
GKN is an equal opportunity employer.
We treat all our employees and applicants fairly and are committed to ensuring that there is no discrimination or harassment against any employee or qualified applicant on the grounds of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status or any other characteristic protected by law.